Job Descriptions

Secretary and Admin

• Perform secretarial duties.
• Act as a personal assistant to an assigned Partner.
• Diary management i.e coordinate and manage diaries inclusive of internal and external clients meetings, establish manageable timeframes, and coordinate follow up actions.
• Business correspondence - internal (within the firm) and with external clients.
• Phone management, i.e screen calls, priorities and delegate when necessary, maintain phone coverage for team ensure clear and concise messages are taken.
• Coordinate team events and meeting i.e schedule all group meetings and assist with organizing team when necessary.
• Other secretarial support for team in relation to client engagement, i.e prepare proposal, presentation, engagement letter, etc.
• Handle incoming and outgoing phone calls.
• Prepare both business and personal expense and ensuring all the supporting documents attached and make copy of all the submitted expenses for follow up.
• Perform filing management. This includes but not limited to maintaining confidential records and filing of reports, correspondence, statistics and related material for ease of retrieval.
• Other secretarial / Administration duties defined by superiors.